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2016 Education Conference & Supplier Showcase - Exhibitor & Sponsor
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2016 Education Conference & Supplier Showcase - Exhibitor & Sponsor

10/19/2016 to 10/21/2016
When: October 19-21, 2016
Where: Embassy Suites Scottsdale Resort
5001 N. Scottsdale Road
Scottsdale, Arizona  85250
United States
Contact: Lisa Konsti

Online registration is closed.
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Registration for Suppliers has now closed.

If you are interested in sponsoring an aspect of the event, please contact Lisa Konsti.

All registrations must be accompanied by full payment/purchase order to reserve your place at the event.

Exhibiting and Sponsorship Rates

  • Platinum $2,900
  • Gold $2,400
  • Silver $2,100

Additional Sponsorship Opportunities

These individual sponsorships include recognition in the onsite materials; signage at the sponsored event

Wednesday reception/networking event (3 of 4 available) ... $1000
Thursday lunch............................................ $1000
Thursday afternoon break .......................... $500
Thursday reception/networking event ....... SOLD OUT $1000

Vendors are encouraged to provide literature for attendees to review in lieu of give-aways.

Exhibit Space Specifications

  • 6’ skirted table
  • side chairs

Representatives Staffing Booth

Fee includes 2 representatives. An additional rep is $200. Maximum 3 reps per company.

Sponsorship Options and Benefits

You are invited to participate in the AHVAP Annual Conference & Supplier Showcase. This is an opportunity to showcase your products and services to key decision makers from healthcare organizations across the US.




Exhibit Table
Name badge ribbons indicating sponsorship level
Listing in marketing material
Promotion on AHVAP website
Recognition on signage in conference center
Recognition at morning opening & social networking
Invitation to networking event Wednesday
Lunch Thursday
List of registrants post-conference with member approval
Recognition in the onsite materials
Invitation to attend Thursday morning sessions
Logo included in pre-show slides
Logo recognition in the onsite program materials  
Prominent location in exhibit hall  
Prime location in exhibit hall    
Logo recognition on signage in lobby & breakfast area    
Meet with the Board    
Recognition on tent cards on tables at lunch    


Wednesday (October 19)

5:30-7:00pm - Reception with attendees
7:30pm - Exhibit setup

Thursday (October 20)

6:30am - Exhibit setup
7:30am - Registration
8:00am - Welcome
8:15am - Presentation
9:30am - Presentation
10:30am - Break with Attendees
10:45am - Presentation
11:45am-12:45pm - Presentation
12:45-3:00pm - Supplier Showcase
3:00pm - Presentation
4:15pm - Presentation
5:15-5:45pm - Platinum Sponsors meet with the Board
5:45-6:45pm - Reception with Attendees
Evening - On your own

Liability: The exhibitor acknowledges that the Association of Healthcare Value Analysis (AHVAP) shall not be obligated to maintain property, liability, or business interruption insurance covering the exhibitor. It is the sole responsibility of the exhibitor to obtain such insurance and the exhibitor must do so at his/her own expense.

Exhibitors are expressly bound, at their expense, to pay for or repair any and all damage to the exhibit facility where the AHVAP Conference is being held, booth equipment, or the property of others caused by the exhibitor or any of its employees, agents, contractors, or representatives.

The exhibitor agrees to assume all risks of loss, injury, theft or damage of any kind or nature whatsoever to any exhibit or component thereof, including any goods, merchandise, papers, and business records or other property which may be in or come into the exhibitor’s possession during the course of the exhibition, or in the course of assembling or disassembling the exhibit and to assume all liability for damage to any person arising from the movement and operation of the exhibit and hereby releases, AHVAP, its contractors, and the owners and managers of the exhibit facility from any liability whatsoever in respect thereto.

The liability of AHVAP for any act, error, or omission for which it may be legally responsible shall not exceed the cost of any cash payment. AHVAP will not, in any event, be liable for consequential damages, including but not limited to, lost income or profits.

PCI Compliance: Due to PCI Compliance, please do NOT provide any credit card information via email. Call or fax credit card information only.

Cancellation Policy: Written notice to cancel must be received via fax, mail, or email by September 19, 2016 to receive a 50% refund. No refunds after this date.

Audio/Video Policy: Registration and attendance at, or participation at association events constitutes an agreement by the registrant to association’s use and distribution of the registrant or attendee’s image or voice in photographs, videotapes, electronic reproductions and audiotapes of such events and activities.


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